TMI has been providing individual, group and incentive travel
services for over nine years. Our staff of
facilitators and agents have over 15 years combined average travel industry and
meeting management experience, thus offering our clients stellar and competitive
full service capabilities.
TMI's team will work with you to insure your goals and objectives are met for your corporate event experience.
From initial site selection through registration and on-site facilitation, TMI
offers its corporate clients top notch service, cumulative purchasing power and
flawless facilitation.
Our incentive and meeting travel services
include, but are not limited to:
Exclusive Chartered Ship and
Cruise Venue
TMI specializes in chartering vessels to
maintain an exclusive, controlled environment for your conference. We help you select the appropriate vessel and
tailor the ports of call, port tours and visits, on-board meal selection,
on-board entertainment, conference agenda, registration and pricing.
We assist your organization in providing the most popular venue to host an event
or conference at sea. We help you develop a program to meet your goals
that is in tandem with the shipboard activities and your meeting agenda.
We help arrange appropriate speakers, exhibitors, collateral materials, as well
as pre-trip and post-trip details.
Destination and Site Selection
Every group and each destination have their
specific needs and nuances. From the time of year, menu preferences, selection
of activities, rooms and public space needs, TMI works with you on identifying a
destination and facility that satisfies your group's needs, and ensures the
desired space is blocked and contracted. If a site inspection is desired, TMI
coordinates and escorts our clients to the considered destination
and facilities, so decisions can be made based on first-hand experience.
Budget Design and Monitoring
Years of group travel management experience and
a seasoned team ensures the necessary and normally unexpected expenditures are
initially considered and factored in accordingly. TMI guarantees frequent updated communications, keeping you, our
client, advised of all current estimated costs based on evolving and latest "to
date" agenda.
Agenda Design and Maintenance
TMI begins the program management relationship
with an initial agenda and costing, which will invariably change as planning
progresses. Our clients are updated weekly on the current agendas and each revised agenda will be accompanied by the latest
budget.
Air
Transportation Contracting and Coordination
With a proven track record in negotiations for
group air, TMI can match or beat, any competitors. In the initial costing
process, we negotiate the lowest fare with the least rules, thus doing our best to alleviate
the "surprises" upon final billing.
Ground Transportation
Contracting and Management
Most groups require ground transportation, such as hotel or cruise ship
transfers, tours, and transportation to off-site venues for dinner, shows, or
other activities. TMI considers the desired agenda, traffic and
airport delays, in order to help you manage this aspect of your program
efficiently.
Customized Print Production
Services
TMI's in-house design and production team has
experience in specialized trip logo design, and production of all trip
collateral, including registration forms, pocket agendas, signage and
promotional mailers. In addition, our team can help you select and coordinate
the product for your special awards, giveaway items, and promotional items.
Registration and Mailing Services
TMI can handle your registration process any way
you'd like; e-mail, telephone, fax or
mail. The first step is the design of a registration form that captures the
anticipated necessary information. Next, a database is custom-built for your
group, capturing all pertinent information for the program, and producing lists
generated according your management needs. TMI also takes on the mailing of all necessary materials.
Food and Beverage Negotiations
and Management
Not only does TMI take into account your budget
and group's menu preferences, we are also experts in
knowing the cost accounting formulas of hotel and catering departments.
This enables us to purchase food and beverages to your best financial advantage. In addition, TMI has extensive
experience in working with house chefs to create exclusive menus for your event reflecting
special themes, and dietary restrictions.
Speaker and Entertainment
Facilitation
Many corporate events require special
motivational, informational or specialized subject speakers. TMI's team has
proven experience in sourcing the right speaker to meet your goal and
coordinating the guests' special needs. In addition, we also coordinate
the entertainment for your corporate function. Having everyone leave the dance early because of bad music
is something TMI will not let happen; we work with our clients to ensure
everyone's satisfaction.
Group Activities and Tours
The TMI event planning team has extensive
experience in almost every popular corporate group destination in the world. Destination marketing is a specialty we weave carefully into our program
planning process thus promoting excitement about the venue and educating
participants throughout the program about the destination. We know our venues,
we know destination opportunities, and we will work with you to make sure
your group is excited about the free time or group time offerings.
Team-Building Programs
Unlike many other companies, we are fortunate to
have a team with extensive experience in customizing team-building activities
into your programs. Whether you want ice-breaking activities, treasure hunts,
beach Olympics, or fun and frolicking product development brainstorming sessions,
TMI's team will help you to execute your vision and achieve the "mood" goal.
Theme Party Design and Execution
If a theme party is what you want, a theme party
is what you will get but we promise, unless you want it to be, it will not be
"cookie cutter." Every venue features standard theme party packages, but we
prefer to make it your signature event; one that no other group will have
experienced. Whether the standard theme is enhanced with special props, menu,
or music, or if you want to create your own, TMI's team experience in
theme-produced events is extensive.
Visual Coordination
Audio-visual coordination
can include everything from overhead projectors to rear screen projection Power
Point presentations, multi-media productions, and teleconferencing. No matter
the need, TMI's experienced team can facilitate it. This area of
your program can be extremely complicated and many of the needs determined at
the last minute. With TMI, you don't have to worry. You tell
us what you need and we'll make it happen.
Hospitality Desk and On-Site
Management Services
We guarantee your program participants will love our experienced
on-site travel management team. We use a formula of one travel director
per forty participants and generally provide a TMI manager on-site who is dedicated to VIP liaison. Your on-site TMI team is available
on-site 20 hours per day, and a dedicated hospitality desk will be staffed
according to your agenda and group needs.
Final Budget Reconciliation
The program is over, everyone has had a great
time, and they are all looking forward to next year. During your program, your
TMI team reconciles all daily charges from suppliers
and within two weeks of the trip's conclusion reconciles actual charges to
the most recent estimated budget. Within 21 days, you will receive an itemized
budget reconciliation. With few exceptions, such as unanticipated acts of God,
or on-site program additions or purchases, we at TMI believe you will be
surprised to find how close we came in our original planning estimates. Our
goal is an on-going, long-term partnership. The way we earn that is by doing
good business and keeping you, our client, informed, on budget, and with little
to worry about.
